Exhibit Instructions

 

Thank you for becoming an exhibitor at the Iowa Bicycle Summit & Expo. We are excited about this year’s event. Booth space numbers are provide at the website (www.iowabikeexpo.com).  Additional information is available on the website. We look forward to a great bike show and I hope everyone is able to meet new customers

 

SILENT AUCTION REQUEST

 

The Iowa Bicycle Coalition is hosting a silent auction at the RAGBRAI Route Announcement Party.  If you wish to donate an item to the silent auction, please contact Kathy Murphy (515.309.2867 or kathy@iowabicyclecoalition.org). This is a great opportunity for additional exposure.  

 

LOCATION

 

Iowa Events Center
Hy Vee Hall A
833 Fifth Avenue
Des Moines, IA 50309
Phone: 515-564-8000

 

EXPO HOURS

 

Saturday, January 21:

Build begins at 7 AM. Show starts at 10 AM.

Event teardown begins at 4:30 PM.

 

Friday, January 20:

Build begins at 9 AM.  Exhibitors party from 6:30 PM to 8 PM on Expo Floor.

There are some exhibitors who wish to show on Friday during the Bicycle Facility Workshop. This a workshop for engineers and planners. This may or may not be your target audience. Exhibitor booths will be available on Friday.  Engineering or planning firms may setup on the classroom level for that day.

 

There is no security for the area on Friday after the sessions end. We cannot accept responsibility for items lost, stolen or broken.

 

PARKING AND BUILDING ACCESS

 

Exhibitors may access the expo floor from the parking area near the Vets Auditorium Ticket Office, the 5th Avenue loading docks, or by a garage door on 3rd Avenue.  Please check-in with the Expo Manager before driving onto the floor area.

 

Parking is available at the lot north of the Iowa Events Center. Iowa Events Center charges $8 for parking in this lot. There is on-street parking available in the vicinity, as well as a parking ramp nearby.

Exhibitors may not leave vehicles in building. Exhibitors at the sponsor level may have a vehicle as part of the display as space permits.

 

BOOTH DETAILS

 

A 6′ table and two chairs surrounded with pipe and drape will be included with every booth.

There will be a 8′ table and two chairs in the mini booth areas. There are not backs to the mini booths. Complimentary wireless Internet is available during the expo.

 

CATERING AND SAMPLES

 

The Iowa Events Center and Ovations have control over the catering functions at the Iowa Events Center. You may not bring in outside food or beverage. If you plan to offer samples, please send in the catering form in advance of the event.  Ovations may be able to assist with ice or food preparation as needed. Other items available are soft drinks, coffee, box lunches, pizza, popcorn, and snacks. Call the Iowa Events Center or visit http://www.iowaeventscenter.com for more information on exhibitor services.

 

TEMPORARY SALES TAX FORM

 

Iowa requires out of state vendors to pay sales tax on sales at the event.  The Iowa Bicycle Coalition is required to report any vendors with retails sales.  Out of state vendors may use the attached temporary sale tax form for the event.

 

ADDITIONAL SERVICES

 

The staff at the Iowa Events Center can provide additional support and answer questions as needed.  Their phone is 515-564-8000 and our event manager is Jenny Kaplan.  The Iowa Events Center does have policies for exhibitors.  Refer to their website at http://www.iowaeventscenter.com/convention/exhibit-at-an-event/exhibitor-policies/ for more information. If you require electricity at your booth, the cost is $70.00 from Iowa Events Center. Event services will be present and assist with electricity as needed.  

 

DAY OF EVENT CONTACTS

 

Expo Floor Manager

Randy Hecht

847.590.1043

Kelsie Smock

515.309.2867

 

Iowa Events Center – Event Manager

Tyler Slanovek

Iowa Events Center

O: 515.564.8137  M: 515.418.2625