Thank you for becoming an exhibitor at the Iowa Bicycle Summit & Expo. We are excited about this year’s event. Booth space numbers are provided at the website (www.iowabikeexpo.com). Additional information is available on the website. We look forward to a great bike show and I hope everyone is able to meet new customers
SILENT AUCTION REQUEST
The Iowa Bicycle Coalition is hosting a silent auction at the RAGBRAI Route Announcement Party. If you wish to donate an item to the silent auction, please contact Kathy Murphy (515.309.2867 or firstname.lastname@example.org). This is a great opportunity for additional exposure.
Iowa Events Center
Hy Vee Hall C
833 Fifth Avenue
Des Moines, IA 50309
The Iowa Bike Expo requires exhibitors to have insurance for the event. Exhibitor agrees to obtain commercial General Liability insurance to be in effect on the Event Date, and shall furnish a certificate of
insurance to the IBC by January 1, 2019. Said limits of insurance shall be in an amount not less than $1 million per occurrence and $2 million in the aggregate. Exhibitor’s insurance shall list the Iowa Bicycle Coalition, Inc., Comcast Spectrum, LP, and Polk County, Iowa as Additional Insureds for the Event Date.
Addresses for additional insured as follows:
Iowa Bicycle Coalition P.O. Box 5562, Coralville, IA 52241
Comcast Spectrum 730 3rd St, Des Moines, IA 50309
Polk County 111 Court Ave, Des Moines, IA 50309
If the product is going to arrive before the 26th, please ship to:
Iowa Bike Expo – (Their Booth Name and Number)
2000 Easton Blvd.
Des Moines, IA 50317
Please fill out FREEMAN SHIPPING FORM if shipping booth supplies or displays. You can place shipping orders online at https://www.freemanco.com/store/show/landing.jsp?nav=02&showID=483027&referer=s
Saturday, January 26:
Build begins at 7 AM. Show starts at 10 AM.
Event tear down begins at 4:30 PM.
Friday, January 25:
Build begins at Noon. Exhibitors party from 5 PM to 7 PM on Expo Floor.
There is no security for the area on Friday after the sessions end. We cannot accept responsibility for items lost, stolen or broken.
PARKING AND BUILDING ACCESS
Exhibitors may access the expo floor from the parking area near the Vets Auditorium Ticket Office, the 5th Avenue loading docks. Please check-in with the Expo Manager before driving onto the floor area.
Parking is available at the lot north of the Iowa Events Center. Iowa Events Center charges $8 for parking in this lot. There is on-street parking available in the vicinity, as well as a parking ramp nearby.
Exhibitors may not leave vehicles in building.
A 6′ table and two chairs surrounded with pipe and drape will be included with every booth.
There will be a 8′ table and two chairs in the mini booth areas. There are not backs to the mini booths. Complimentary wireless Internet is available during the expo.
CATERING AND SAMPLES
The Iowa Events Center and Ovations control the catering functions at the Iowa Events Center. You may not bring in outside food or beverage. If you plan to offer samples, please send in the catering form in advance of the event. Ovations may be able to assist with ice or food preparation as needed. Other items available are soft drinks, coffee, box lunches, pizza, popcorn, and snacks. Call the Iowa Events Center or visit http://www.iowaeventscenter.com for more information on exhibitor services. Download Public Event Exhibitor F&B Info Packet and/or Private Event Sample Authorization Request for further information. Catering contact is Madison Coon (Madison_Coon@comcastspectacor.com )
If you will be selling to attendees, Iowa requires out of state vendors to pay sales tax on sales at the event and obtain a sales tax permit. It is a pretty simple process that only requires annual filing per calendar year. Link for more information: https://tax.iowa.gov/iowa-sales-and-use-tax-guide#filing
The staff at the Iowa Events Center can provide additional support and answer questions as needed. Their phone is 515-564-8000 and our venue manager is Ellie Cutler. The Iowa Events Center does have policies for exhibitors. Refer to their website at http://www.iowaeventscenter.com/convention/exhibit-at-an-event/exhibitor-policies/ for more information. If you require electricity at your booth, the cost is $75.00 from Iowa Events Center. Event services will be present and assist with electricity as needed.
DAY OF EVENT CONTACTS
Expo Floor Manager
Iowa Events Center – Venue Manager
Iowa Events Center
Spectra Venue Management
O: 515.564.8060 M: 515.250.2883