Thank you for becoming an exhibitor at the Iowa Bicycle Summit & Expo. We are excited about this year’s event. Booth space numbers are provided at the website (www.iowabikeexpo.com). Additional information is available on the website. We look forward to a great bike show and I hope everyone is able to meet new customers
Iowa Events Center
Hy Vee Hall C
833 Fifth Avenue
Des Moines, IA 50309
The Iowa Bike Expo requires exhibitors to have insurance for the event. Exhibitor agrees to obtain commercial General Liability insurance to be in effect on the Event Date and shall furnish a certificate of insurance to the IBC by January 1, 2022. Said limits of insurance shall be in an amount not less than $1 million per occurrence and $2 million in the aggregate. Exhibitor’s insurance shall list the Iowa Bicycle Coalition, Inc., Comcast Spectrum, LP, and Polk County, Iowa as Additional Insureds for the Event Date.
Addresses for additional insured as follows:
Iowa Bicycle Coalition P.O. Box 5562, Coralville, IA 52241
SpectrumXP 730 3rd St, Des Moines, IA 50309
Polk County 111 Court Ave, Des Moines, IA 50309
Here’s the shipping label to use that have the shipping address for the Iowa Events Center: SHIPPING LABEL
Saturday, January 29:
The build begins at 7 AM. The show starts at 10 AM.
Event tear down begins at 4:30 PM.
Friday, January 28:
The build begins at Noon. There is no security for the area on Friday after the end of the sessions. We cannot accept responsibility for items lost, stolen, or broken.
The RAGBRAI Route Announcement Party begins at 7 PM. More info and tickets at https://ragbrai.com/events/ragbrai-route-announcement-party/
The Iowa Bicycle Summit is also on Friday. More information at www.iowabicyclesummit.com
PARKING AND BUILDING ACCESS
Exhibitors may access the expo floor from the parking area near the Vets Auditorium Ticket Office, the 5th Avenue loading docks. Please check in with the Expo Manager before driving onto the floor area. Parking is available at the lot north of the Iowa Events Center. Iowa Events Center charges $10 for parking in this lot. There is on-street parking available in the vicinity, as well as a parking ramp nearby. Exhibitors may not leave vehicles in the building.
If you have purchased parking, a placard will be on your booth table when you arrive.
A 6′ table and two chairs surrounded with pipe and drape will be included with every booth. There will be an 8′ table and two chairs in the mini booth areas. There are no backs to the mini booths. Complimentary wireless Internet is available during the expo.
CATERING AND SAMPLES
The Iowa Events Center and Spectra control the catering functions at the Iowa Events Center. You may not bring in outside food or beverage. If you plan to offer samples, please send in the catering form in advance of the event. Spectra may be able to assist with ice or food preparation as needed. Other items available are soft drinks, coffee, box lunches, pizza, popcorn, and snacks. Call the Iowa Events Center or visit http://www.iowaeventscenter.
If you will be selling to attendees, Iowa requires out-of-state vendors to pay sales tax on sales at the event and obtain a sales tax permit. It is a pretty simple process that only requires annual filing per calendar year. Link for more information: https://tax.iowa.gov/iowa-sales-and-use-tax-guide#filing
The staff at the Iowa Events Center can provide additional support and answer questions as needed. Their phone is 515-564-8000 and our venue manager is Ellie Cutler. The Iowa Events Center does have policies for exhibitors. Refer to their website at http://www.iowaeventscenter.com/convention/exhibit-at-an-event/exhibitor-policies/ for more information. If you require electricity at your booth, the cost is $75.00 from Iowa Events Center. Event services will be present and assist with electricity as needed.
DAY OF EVENT CONTACTS
Iowa Events Center – Venue Manager (Do not call with questions about the event, only the facility (e.g. lost and found))
Iowa Events Center
Spectra Venue Management
O: 515.564.8060 M: 515.250.2883